Tomaree

18 Sep 2022

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Overview Venue Event Details Polar Challenge Course Timetable Travel Visit Port Stephens Entry FAQ’s TreX Xtri

18 Sep 2022

Events

Half Marathon | 12.5k | 6k | Kids Mud Rats

Fingal Bay

Fingal Bay, Port Stephens, NSW

Trail Run Australia Tomaree

Join us for some of the most scenic and challenging trail run courses found anywhere in Australia.

The Tomaree Trail Run Festival is hosted in conjunction with the TreX Cross Triathlon Series which together make up an action packed weekend of off road events for the entire family.

Taking in some of the most spectacular coastal, beach and bushland trails this trail run festival will delight, challenge and inspire trail runners of all ages and abilities.

Based in Fingal Bay the courses challenge runners with a diverse array of terrain and scenery, from the beauty of Tomaree National Park, to the expansive coastal views from the Tomaree coastal trail, to the challenge of the Samurai Dunes, to the rocky coastlines and the awe inspiring white sandy beaches of Fingal Bay. This course offers every type of trail run experience in the one spectacular and iconic location.

So whether your a hardcore trail runner, a weekend warrior, someone who just loves getting in 2 the outdoors, or a family and kids, there’s something for everyone at Trail Run Australia Tomaree.

Venue

Event Hub

Fingal Bay Foreshore Reserve

3 Marine Drive

Fingal Bay, Port Stephens,

NSW, 2315

Travelling to Fingal Bay

Sydney: approx 2hrs 45mins drive or 45min flight
Brisbane: approx 9hrs Drive or 1hr 15min flight
Newcastle: approx 1hr drive

Catering

The Longboat Cafe

BREAKFAST | LUNCH | PREMIUM BEERS

Nestled between public parks, the Surf Life Saving club and some of Fingal Bay’s most picturesque beaches, Longboat Cafe at Fingal Bay serves beautiful breakfasts, lovely lunches and premium beers.

From Longboat Cafe, you can watch your young ones playing in the joining park whilst indulging in our farm fresh and free range menu items. With a pick me up coffee or an ice cold treat, your time enjoying the beach has just become the perfect day.

Visit the Longboat Café website

Facilities

Facilities at Fingal Bay Foreshore

Fingal Bay Foreshore Reserve and Fingal Beach is a scenic location. The foreshore reserve has a large children’s playground, beach pedestrian access and car parking. There is a dog off-leash exercise area within the reserve. Please note that dogs are prohibited on the beach.

Facilities include

Kiosk / Cafe
Public amenities & showers including disabled amenities
Car Parking
Playground
Outdoor exercise equipment
BBQs
Picnic seating
Beach access and access to the Fingal Bay Surf Club
Dog off-leash exercise area
Boat Ramp

Parking

Event Parking

There is ample parking located near Race HQ including:

The Surf Life Saving Club car park;
On Marine Drive; and
In the overflow parking area located at Fingal Bay Oval.

Please follow signage on arrival.

Pets

Pets at Fingal Bay

Pets are permitted on a lead in the grassed area along the Fingal Bay foreshore and there is a dog off-leash exercise area within the reserve.

Please note that dogs are prohibited on the beach.

Event Details

Partners

T8

A big In2Adventure welcome to T8 Running who will be providing some great prizes for our Trail Run Australia athletes.

About T8

Our goal here at T8 is the production of ultralight, supercool and chafe-free running gear.

Human ingenuity to help you beat the toughest conditions and our T8 gear has been tested globally in a variety of conditions. Our commando underwear and sherpa shorts are highly functional and aim to maximise comfort during those long sessions and races, plus they are also great for everyday casual wear.

To find out more about this fantastic gear visit the website here

Registration

Athlete Registration

All athletes are required to register at Race HQ prior to the event at the allocated times.

Registration Times

Please refer to the Event Timetable for registration times

What to Bring to Registration

A copy of your entry confirmation email (hard copy or electronic); and
Compulsory Equipment for the equipment chec

At Registration

Line up in the queue as indicated by the signs at the Race HQ tent.
Officials will check that you have all compulsory equipment
Advise officials of your name
Check your details on the registration screen.
Collect your race bag.
Collect pins for your race number at the table near the registration desk (if required).
Get ready to Run!

Race Numbers

It is a race rule that all participants must have their race number clearly visible on their front torso at all times during the event. This is important as marshals will monitor competitors progress around the course and require to be able to view each runners number. Non-compliance will result in penalties
The race number can be worn on a race belt, or attached to the outermost garment on your front torso using safety pins.
Ensure the number is safely secured. If your number is lost on the course, please report the loss to the Race Director immediately.
Participants are not permitted to enter the course without displaying their allocated number.
Numbers are not to be cut, altered, disfigured, damaged, covered or obscured in any way. Penalties, disqualification and/or fines will apply in this circumstance.

Timing Ankle Bands

Attach the timing band to your left ankle, with the chip facing outwards. If you’re not sure please see one of our friendly marshals at Race HQ.
Ensure the timing chip is fixed securely as it is the participants responsibility to return the timing strap on completion of the event. If the strap is not secure or there are any issues with the velcro please report this to an event marshal before the start of the event so this can be fixed prior to the start.
Participants agree to return the timing strap on completion of the race. In the event where at timing chip is lost, or not returned at the end of the event a $50 replacement fee will be charged to the participants credit card

Equipment

COMPULSORY EQUIPMENT CHECKS

All athletes taking part in Trail Run Australia must have their compulsory equipment checked BEFORE collecting race packs at registration.

If athletes fail an equipment check at registration they will need to find a replacement item before collecting the race pack.

So the key take out is… Have ALL the compulsory and discretionary equipment with you at Registration.

Equipment List

WHY IS COMPULSORY EQUIPMENT REQUIRED?

Basically it’s so you can have a safe and enjoyable event and you have options to look after yourself in the unlikely event of an injury or illness.

View full details here

ON COURSE EQUIPMENT CHECKS & PENALTIES

Random equipment checks can occur at any time during the event. For fairness to all athletes, a 30 minute time penalty will apply for every item that is missing. This time penalty will be served at the location of the equipment check point so a runner will not be able to proceed on course until the time penalty is served.

During this time, the runner must arrange for the missing items(s) to be replaced or they will not be permitted to continue on course even after the time penalty has been served. For severe breaches of compulsory equipment or failure to comply with the requests of event marshals, the runner may be disqualified.

Where it is not feasible to serve a time penalty on course, the time penalty will be added to the runner’s overall

NUTRITION & HYDRATION

Nutrition and hydration play a major part in your experience at the event, it can mean the difference between finishing or not making it to the finish line and will definitely make a difference in your performance and enjoyment on the day.

It is recommended that athletes train with their planned nutrition before the event so your body is used to what will fuel it on the day.

Aid Stations, are located on the course. Please refer to the Aid Station information here for full details.

MEDICAL

Trail Run Australia has experienced medical and first aid personnel located at check points throughout the course, however, some of the course includes remote wilderness trails which may mean that medical assistance can take longer than usual to arrive. Below are some tips that could assist you in avoiding a medical situation or managing one if it occurs.

Stay well hydrated: Hydrate well before the start. Urine that is clear before you start the event is a good indicator that you are well hydrated. Drink regularly and often throughout the entire event.
Stay well fuelled: Your body needs fuel to function and even more so during strenuous activity. Feed it! Train with the nutrition you will use on the day so your body knows what to expect. Take small snacks often.
Be prepared for the weather conditions: Plan your clothing and equipment to match the weather conditions on the day.
Look after each other: We’re all out here to have a great time and enjoy the event, look out for other athletes, assist in an emergency and report any incidents or concerns to the next marshal on the course. Support each other along the way.

Merchandise

Trail Run Australia Merchandise

Checkout event gear at the online store here

	TRAIL RUN AUSTRALIA RUNNING SINGLET Price: $25 High Quality Running Singlet made from innovative Repreve fabric made from recycled plastic bottles. Birdseye Fabric, 145gsm. Suitable for any sporting activity. Visit the Merch Store at Race HQ to purchase Sizes: Mens: XS,S, M, L, XL, XXL Womens: 6, 8, 10, 12, 14, 16

	TRAIL RUN AUSTRALIA TECH T Price: $30 High Quality, 100% Polyester Sports T. Suitable for sporting activities or casual wear. Visit the Merch Store at Race HQ to purchase Sizes: Mens: XS,S, M, L, XL, XXL Womens: 8, 10, 12, 14, 16

	TRAIL RUN AUSTRALIA SKULL CASE Price: $15 Visit the Merch Store at Race HQ to purchase Size: One size fits all

	RACE BELT Price: $10 Adjustable race belt, ideal for use on the run leg, including gel holders Visit the Merch Store at Race HQ to purchase Size: One size fits all

	SUPPORTERS BELL Price: $15 Large size supporters cow bell with easy grip handle. Perfect for cheering on your favourite runners! Visit the Merch Store at Race HQ to purchase Size: One size fits all

Presentations

PRESENTATIONS

Presentations will take place when all, or the majority of athletes have finished the run.

Please refer to the Event Timetable for presentation times.

PRIZES AND MEDALS

Finishers medals will be presented to all participants who successfully complete the full course.

Prizes and medallions will be presented for first place and medallions for second and third places

Participants are required to be present in person to collect category prizes and/or spot prizes. Based on past circumstances, in order to ensure all prizes and medallions go to the rightful recipients, it is not possible to give medals or prizes to other persons in the recipients absence.

Start & Finish

Course & Safety Brief

The Course & Safety Brief will take place at Race HQ. For safety reasons all participants are required to attend the briefing with all equipment ready to start the event. The brief will cover all the information you need to ensure a safe and enjoyable race as well as important information about the course and any changes on the day.

The event will start soon after the Safety Brief is finished.

Event Start

Half Marathon

After the safety brief there is a short 75m walk to the start line on Fingal Bay Beach. The half marathon will be a mass start on the beach.

11.5k & 6k Start

After the safety brief there will be a short 200m walk to the start line in Tomaree National Park. The event will commence with a mass start from the start point. Please follow the instructions of the Race Director at the Start Brief.

Event Finish

All courses will finish at Fingal Bay Foreshore Reserve after a short run up Fingal Beach.

Race Rules

A good and fair race always includes a few rules and to ensure you can enjoy your race it’s a good idea to have a read of the race rules BEFORE the start of the event.

These rules will be applied by the Race Director and ignorance is not an excuse that can be accepted.

A copy of the Trail Run Australia Race Rules can be viewed here

Safety

Safety & First Aid

Your safety is a key consideration; however, trail running events do involve risk. Dedicated first aiders are on hand at Race HQ and on the course to assist where necessary.

3 Safety Rules

Stop and assist any competitor that is in need of emergency assistance.
Report any incident to the next available marshal or emergency radio point on the course.
Compete within your abilities.

On the course there are a number of things you can do to assist yourselves and fellow competitors:

Slow down in steep or technically challenging areas.
Run on the left hand side of tracks.
Compete within your limits.
Let common sense and courtesy prevail. We want to see you safe and sound at the end of the event.

First Aid

First Aid will be located at Race HQ and at manned check points on the course. This will be identified at the safety briefing.

Check Points

There are check points on the course, staffed by First Aid Qualified team members. These are marked on the course map at HQ.

Emergency Evacuation

In the event of fire or other emergency, follow instructions from event officials. On the course marshals will direct you back to the Evacuation Meeting Point at HQ. Please follow instructions from Emergency Personnel and/or event officials.

YOUR SAFETY IS OUR CONCERN AND YOUR RESPONSIBILITY

Other

Insurance

In2Adventure has public liability insurance. This DOES NOT cover you as a participant. If you fall over or hurt yourself, there is no accident cover for you. In2Adventure strongly recommends that each participant has their own personal accident insurance. Each participant has been required to read & accept the RELEASE & INDEMNITY WAIVER when registering online.

Unsolicited Promotion

Our event partners have been extremely generous in supporting this event so we can all enjoy the sport we love. We reciprocate that support and therefore no signage, flyers, promotional banners, promotional tents, branded vehicles, sales, service or trade displays are permitted to be set up within the Race HQ or car parking areas without written authorisation from the event directors.

Please be respectful of this to avoid being asked to remove tents etc.

Please see the ‘Event Promotion Policy’ displayed on the Policy page.

Environment

In2Adventure is committed to maintaining a minimal impact policy that will protect the environment and enable us as individual members of the general public and members of the outdoor community to continue to enjoy the vast natural environment that is Australia’s backyard. Therefore we ask that competitors read and agree to abide by the Bush Code outlined in our Environmental Policy and ensure that no rubbish, gel packets or wrappers are dropped on the course during the event.

Join the Polar Challenge

FIND OUT MORE

Course

Course Update 8/9/22

8 Sep, 2022

PORT STEPHENS MULTISPORT FESTIVAL – COURSE UPDATE

The team have been out checking the course ready for next weekend’s event. Like the previous event the recent rain has impacted some of the trails within Tomaree National Park, however, the good news is that a contingency plan has been put in place and we are able to move forward with the event as planned.

WHAT’S CHANGED?

On part of the TreX MTB course and the Trail Run Australia TRA21 Half Marathon and TRA12.5k course there are some short sections of fire trail which have water across them. These sections have been ridden and driven to ensure they are passable. These sections will be marked with warning signs and cones showing where to ride/run to ensure you stay on the hardened road base underneath, and like always when you’re racing, athletes are to show due caution when traversing these sections.

There are two short sections on Sewer Trail on the TreX MTB Course between CP 5 and CP 6, and three short sections at the northern end of Anna Bay Boreline Road near CP 7.

One of the steep fire trail climbs on the TRA Half Marathon and TRA12.5 has also been bypassed onto the adjacent fire trail to avoid the deep water.

This means that in these sections your feet will get wet, so please plan for this when choosing your footwear for on the bike and on the trail run.

These sections have been highlighted on the updated map for your reference.

We would like to take this opportunity to thank you for your understanding as we implement the contingency plan to keep the event on track and we look forward to welcoming you all along to enjoy some well-deserved off road fun next weekend in spectacular Port Stephens.

Half Marathon

Half Marathon Trail Run

1 x 21.1km lap

Taking in some of the most spectacular coastal, beach and bushland trails this half marathon course is set to delight, challenge and inspire trail runners of all ages and abilities.

Based in Fingal Bay the course challenges runners with a diverse array of terrain and scenery, from the beauty of Tomaree National Park, to the expansive coastal views from the Tomaree coastal trail, to the challenge of the Samurai Dunes, to a rocky coastal section to the awe inspiring white sandy beaches of Fingal Bay.

This year the half marathon course has a new addition with a mass start along iconic Fingal Bay Beach and traversing the coastline above Fingal Spit, offering a challenging climb but rewarding with some of the most spectacular, expansive coastal views found anywhere in Australia.

This course offers every type of trail run experience in the one spectacular and iconic location.

12.5km

Middle Distance | 12.5k Trail Run

1 x 12.5k lap

Taking in some of the most spectacular coastal, beach and bushland trails this 12.5k course is set to delight, challenge and inspire trail runners of all ages and abilities.

Based in Fingal Bay the course challenges runners with a diverse array of terrain and scenery, from the beauty of Tomaree National Park, to the expansive coastal views from the Tomaree coastal trail, to a rocky coastal section to the awe inspiring white sandy beaches of Fingal Bay, this course offers every type of trail run experience in the one spectacular and iconic location.

6km

6k Trail Run

1 x 6km lap

Taking in some of the most spectacular coastal, beach and bushland trails this 6k trail run course is set to delight, challenge and inspire trail runners of all ages and abilities.

Based in Fingal Bay the course challenges runners with a diverse array of terrain and scenery, from the beauty of Tomaree National Park, to the expansive coastal views from the Tomaree coastal trail, to a rocky coastal section to the awe inspiring white sandy beaches of Fingal Bay, this course offers every type of trail run experience in the one spectacular and iconic location.

FREE Kids Mud Rats Run

FREE Kids Mud Rats Event – Register Online

The mud rats is a free, short, fun, non-competitive event for our Kids aged 5 to 9 years. If there are any Mud Rats under 5 (for run) who would like to take part they must be accompanied by an adult (over 18 years of age) around the course.

The course is a short, fun circuit around HQ, usually around 100-400m.

Register Online

Although this is a free event, participants will be required to register online before the event and complete Parental Consent Form.

After completing the online registration please visit the Race HQ tent at any time prior to the Mud Rats event to collect your mud rats tag.

Aid Stations | Support Crews

Aid Station Information

All Aid Stations provide access to water. Please view the table below for further details.

Cupless Event

Trail Run Australi is a cupless event which means there will be no drinking cups provided at the aid stations. Athletes are required to carry a cup, hydration pack or bottles.

A limited supply of soft water bottles will be on sale at the event expo, however, we encourage athletes to purchase the hydration method you choose before the event and use it in training.

Support Crews

Important Note | This is a Self Sufficient Event

This is a self sufficient event and therefore no support crews are required or permitted.

First Aid

First aiders are located at Aid Stations. There are also mobile first aid providers on the course.

Aid Station Information

NUMBER	LOCATION	CHECK POINT	DISTANCE TRA 21.1	DISTANCE TRA 12.5	DISTANCE TRA 6	PROVIDED
Aid Station 1	Big Rocky Trail	CP 22	11.7km	4.5km	n/a	- Water - Pre-mixed FIXX Nutrition Fuel X - Tropical - Clif Bloks - Lollies
Aid Station 2	Boulder Bay Road	CP 11	17.5km	9.3km	2.7km	- Water - Lollies
Aid Station 3	Finish - Race HQ	HQ	21.1km	12.5km	6.0km	- Water - Pre-mixed FIXX Nutrition Fuel X - Tropical - Clif Nut Butter Bars - Lollies

Course Closure

At In2Adventure we don’t usually have cut off times and wherever possible make every effort to enable competitors to finish the event. The only exception to this is:

To continue in the event poses a risk to the participants safety;
There is not sufficient daylight hours to enable the participant to finish safely;
Permit times do not permit an extension of the event times; or
Logistics and staffing do not allow this.

With that in mind, it is however expected that entrants will have trained to be able to run the majority of the event. Expected latest finish times for this event are:

Half Marathon | 3:20
11.5k | 2:00
6k | 1:00

We focus very much on ‘participation’ which is one of our key corporate principles and within reason make every effort to allow each participant to finish where it is practical.

Signage

Course Signage

The trail run course is signed with red and white In2Adventure arrows, cones and tape. Follow the course as indicated by the signage. It is important to note that the course will also be marked for the TreX Cross Triathlon so please ensure to follow the trail run signage.

In locations where the courses take different routes, A3 signs will be in place indicating the course ie Half, 11.5k, 6k etc

Marshals will be in place at strategic points throughout the course, however ultimately it is up to each competitor to know and follow the correct course route.

Timetable

7:30am	COMPULSORY EQUIPMENT CHECK & REGISTRATION 1 OPEN \| Half Marathon Race packs may only be collected at registration after the athlete has completed and passed the compulsory equipment check. Missing Compulsory Equpment = No Start
8:00am	Late Online Entries Closed \| Half Marathon
8:30am	COMPULSORY EQUIPMENT CHECK & REGISTRATION 1 CLOSED \| Half Marathon
8:30am	COMPULSORY EQUIPMENT CHECK & REGISTRATION 2 OPEN \| 12.5k & 6k Race packs may only be collected at registration after the athlete has completed and passed the compulsory equipment check. Missing Compulsory Equpment = No Start
8:45am	COURSE BRIEF \| Half Marathon – Compulsory for all athletes
9:00am	START \| Half Marathon
9:00am	Late Online Entries Closed \| 12.5k & 6k
9:30am	COMPULSORY EQUIPMENT CHECK & REGISTRATION 2 CLOSED \| 12.5k & 6k
9:45am	COURSE BRIEF \| 12.5k & 6k – Compulsory for all athletes
10:00am	START \| 12.5k
10:15am	START \| 6k
*1:15pm	START \| Kids Mud Rats
*1:30pm	PRESENTATIONS \| Trail Run Australia & Dirt Master Titles
* Estimated Times Only. Please listen for announcements at Race HQ

Travelling to Port Stephens

Accommodation

SEASIDE HOLIDAY RESORT

Stay at the Heart of the Action in Fingal Bay

Located just across the road from Race HQ, Seaside Holiday Resort offers 54 two-bedroom & 6 three-bedroom self-contained units – including six easy access wheelchair accessible units – that can sleep up to six guests. The resort aims to ensure that every guest’s stay is as enjoyable as possible. We are committed to providing suitable access for all our guests, whatever their individual needs. We’re proud to say that we are a Quality Tourism Accredited Business.

Two & Three Bedroom Units

Our spacious two & three bedroom units have an open plan kitchen, dining and living rooms as well as a balcony. The kitchen is fully stocked with crockery, cookware, utensils, and updated appliances you need to prepare coffee or cook a full meal. The main bedroom has a queen-size bed and the second & third bedrooms offer two singles. The lounge in the living room is a fold-out queen size sofa bed with innerspring mattress. The bathrooms are large and modern with updated accessories.

Book Now

w | seasideholidayresort.com.au

e | seasideresort@fcswc.org.au

t | 02 4981 1533

ACCOMMODATION IN PORT STEPHENS

The Tomaree Peninsula is one of the best known features of Port Stephens.

It is a naturally beautiful area that takes in the Stockton Beach Sand Dunes, open surf beaches, large areas of National Park and the inland waterways and bays of the Port. There is huge range of holiday accommodation scattered around the Tomaree Peninsula and no matter where you stay, all beaches, bay, shops and attractions are within an easy driving distance from each other.

For more information and to book your accommodation in Port Stephens go to portstephens.org.au

Getting Here

Port Stephens is located just two hours north of Sydney.

Travelling to Port Stephens

For directions please follow the links below

Sydney: approx 2hrs 45mins drive or 45min flight
Brisbane: approx 9hrs Drive or 1hr 15min flight
Newcastle: approx 1hr drive

Race HQ

Race HQ is located at:

Fingal Bay Foreshore Reserve

3 Marine Drive

Fingal Bay, Port Stephens,

NSW, 2315

Car Hire

For rental car information from Newcastle Airport visit newcastleairport.com.au

Flights

Newcastle Airport hosts flights to and from Melbourne, Canberra, Brisbane, Sydney, Gold Coast, Ballina and a host of regional NSW destinations.

For more information on Newcastle Airport call +61 2 4928 9800 or visit www.newcastleairport.com.au

Rail & Coach

Rail

TrainLink provides services in and out of Newcastle from all over New South Wales. Phone 131 500 or visit www.nswtrainlink.info

Coach

Port Stephens Coaches depart daily from Sydney via Chatswood, Pymble, Hornsby and Raymond Terrace to Port Stephens (including Soldiers Point, Nelson Bay, Shoal Bay and Fingal Bay). Phone 1800 045 949 or visit www.pscoaches.com.au

Visit Port Stephens

Things To Do

Port Stephens is just two hours north of Sydney and offers an endless array of things to do and places to stay. Enjoy lazy mornings and long lunches or adventurous, fun-filled days on land or water. Port Stephens is also a great base for exploring the Hunter… only an hour’s drive from the Hunter Vineyards or Newcastle and not much further to the Dungog, Barrington Tops region of the Upper Hunter.

Port Stephens is not a town or city in its own right but an area of natural beauty and incredible diversity. From the rural farming land of the Raymond Terrace, Seaham and Hinton through to the Tomaree Peninsula and everywhere in between, Port Stephens is one of natures jewels.

Apart from discovering all the awesome natural beauty of Port Stephens during the Tomaree Trail Run Festival, there are so many things to see and do during your visit including dolphin and whale cruises, 4WD Sand Dune tours, camel and horse riding, sand boarding, surfing, sailing and kayaking plus a whole lot more.

To plan your stay go to portstephens.org.au

Port Stephens 4WD Tours

ADRENALINE-FILLED FUN

Looking for excitement and adrenaline for your holiday or weekend getaway? Look no further than Port Stephens 4WD Tours, offering you stunning scenery, sandboarding thrills, and adventure for the whole family…and an experience you won’t forget!

QUALIFIED, EXPERIENCED DRIVERS!

All vehicles come with a fully qualified driver, with exceptional knowledge of the Stockton Beach Sand Dunes. Enhance your dune experience with an exclusive charter tour.

Book your tour here

Find Us At:

W: portstephens4wd.com.au

T: +61 2 4984 4760

E: info@portstephens4wd.com.au

A: Shop 2/55 Donald Street, Nelson Bay NSW 2315

Quad Bike King

QUAD BIKE KING

LET IT RIP IN THE SAND DUNES

Get ready to gun your engines on one of our exhilarating Quad Bike adventures while you’re in Port Stephens for the Port Stephens MultiSport Festival. It’s your chance to discover even more of this spectacular location and check out some of the dunes you’ll be tackling as part of the Trail Run Australia Half Marathon….

THE SAFARI | 1 hour and 45mins of excitement | Saddle up, open the throttle and off into the horizon you ride, cruising across the mountainous, adrenalin-inducing dunes of Stockton Beach and then onto the beach front to take in the awesome views of the coastline

THE SANDPIT | Hold onto your handlebars for 1hour, 45mins of fun | Unlimited fun for thrill-seekers! Drift around the sand dune circuit, master donuts and race your mates. No instructors to follow. Make it your own unique, truly exhilarating experience.

Find Us At:

2130 Nelson Bay Rd,
Williamtown, NSW 2318

W: www.quadbikeking.com.au

T: +61 2 4965 0007

E: sales@quadbikeking.com.au

Visitor Centres

Allow the trained staff at Port Stephens Visitor Information and Booking Centres to assist in planning your time at the Tomaree Trail Run Festival.

Services include reservations and sales for accommodation, tours, cruises and transfers, plus theme park ticket sales, event information and general enquiries.

Call toll free on 1800 808 900 OR International +61 2 49806900.

Port Stephens Visitor Information & Booking Centre

Address: 60 Victoria Parade, Nelson Bay NSW 2315

T: 1800 808 900
E: info@portstephens.org.au

Visitor Guide

Port Stephens Visitor Guide

If you love sparkling waterways, pristine beaches, whales, dolphins, bushwalking, cycling, kayaking, sailing, golf, cafes, parasailing, fine dining, shopping, fresh produce, wineries, breweries, sliding down sand dunes, quad-biking, horse riding, waterfront dining, spectacular sunsets and friendly people…. then you’re going to love Port Stephens!

If that is not enough inspiration or motivation, then you need to check out the official Port Stephens Visitors Guide. It will provide you with the what, where, when, and how of Port Stephens along with all of the contacts, maps and information you need to book accommodation, activities, transport and restaurants.

Be prepared to be relaxed, exhilarated, enchanted and amazed when you visit Port Stephens on the NSW ‘awesome coast’…

Download the Port Stephens Visitor Guide Here

Climate

The climate in Port Stephens is generally mild and very comfortable.

Spring (September – November) offers sunny days followed by mild warmer evenings. September is the perfect time to enjoy cycling, walking and the National Parks. The temperatures ranges between 13-25°C.

To find out more go to portstephens.org.au

Food & Wine

Dining in Port Stephens

Port Stephens renowned for its seafood, so it’s the perfect place for a serving of freshly-cooked fish and chips; well-deserved after an ocean swim. Whether it’s local oysters, fresh-caught bream, or succulent prawns, you’re in for a treat, and with bonus sea views. There are plenty of cuisines on offer, from simple cafe fare, to Italian food, to bistro-style menus, this holiday haven has them all.

Other than seafood you are still spoiled for choice with all manner of dining to suit all tastes.

Find out more at portstephen.org.au

Entry Information

Entry Fees

One Day Special Sold Out

	ONE DAY SPECIAL	SUPER EARLY BIRD	EARLY BIRD	STANDARD	FULL Entry Fee
EVENT	Opening Day Only	Closes 4 months before event date	Closes 2 months before event date	Closes 5pm Wednesday prior to the event OR when sold out.	If the event is not sold out. .
HALF MARATHON	$75	$85	$99	$130	$150
MIDDLE DISTANCE 10-12km	$49	$60	$70	$80	$99
FUN RUN 5-6km	$35	$40	$45	$50	$70

ENTRY INCLUSIONS

Finishers Medallion for all finishers
Race pack giveaway
No credit card fee & no booking fee | The entry price advertised is the price you pay

And all the usual things you’d expect at an In2Adventure event:

Spectacular racing on well signed and marshaled courses
Medical support
Entry into the ‘Fun One’ Prize Draw for Sponsors giveaways
Live Electronic timing and results
A professionally run event with a welcoming atmosphere

Categories & Minimum Age

Family & Student Discounts

Every effort has been made to keep entry costs to an absolute minimum, however we are keen to encourage families to be involved and we do understand that entries for a large family can add up and that entries as a student can be challenging.

Family Discounts

If you are a family unit, and members of your family are looking at taking part, please email us at info@in2adventure.com.au PRIOR TO ENTERING with the following details:

Your name, telephone number & email address; and
The names of those in your family who will be taking part, and the events they will be entering.

We will consider each request on an individual basis and send an email in response.

Student Discount 10%

If you are a student please email us at info@in2adventure.com.au PRIOR TO ENTERING with the following details:

Your name, telephone number & email address; and
A scanned copy or photo of your student identity card

We will consider each request on an individual basis and send an email in response.

Important Information about Family & Student Discounts

For family discounts, entries must be for members of one family unit. Groups of friends are not eligible.
Sending an email does not guarantee a discount. A family/student discount will be offered only at the discretion of the event managers.
Discounts will only be considered prior to entries being received. Discounts cannot be backdated and no refunds will be given as a result of a Family/Student Discount.
Family entries must be made on the same order.
If a discount is offered and the entry does not match the details in the email request, In2Adventure reserve the right, without prior notice, to debit the difference in entry fees from the credit card listed on the entry.

Unable to Attend? - Refunds & Credits

Refunds & Credits

If you are unable to make the event please refer to the Event Refund Policy for details.

Unable to attend due to Illness – Within One Week of the Event Date

As per the event refund policy, no credit or refunds are applicable from one week prior to the event date. This is due to the fact that by this time 99% of costs have been invested in the delivery of the event and in most cases cannot be recouped if a participant cannot attend.

Over the past three years with the impact of COVID-19 In2Adventure have continued to monitor an ever-changing environment and have adapted the refund/credit policy to minimise, as much as possible, the impact of COVID-19 on the events and their attendees.

Based on the current situation, with COVID-19 patients required to isolate for 5-days, In2Adventure will honour the following for the Port Stephens MultiSport Festival on 17-18 Sept 2022:

Unable to Attend Due to COVID-19

If an athlete tests positive for COVID-19 at any time from 10/09/22 to 18/09/22 a 50% credit will be considered. Please follow the steps below.

Register Your Positive Test: If you have tested positive register your positive test with nsw.gov.au or your relevant state or territory reporting system.
Send an Email: Send an email to info@in2adventure.com.au with the Subject ‘50% Credit Due to COVID-19’
Information: Please include the following:
1. A copy of your entry confirmation email;
2. A copy of confirmation from NSW government (or your relevant state or territory body) showing the athletes name and the date the positive test was registered.

Important Note: a screen shot without personal details will not suffice.

50% Credit: If all of the above criteria are met, (ie. dates are relevant and all information has been included in the request), a 50% credit will be issued via email after the event, within three weeks.

Important Note: Unfortunately, if the request is outside of the dates outlined, or the relevant information is not included, the request will not be able to be actioned and no response will be able to be sent. Please be sure to include all of the relevant information required when sending a request.

Unable to attend due to Illness

If an athlete suffers injury or illness in the week leading up to the event from 10/09/22 to 18/09/22 a 50% credit will be considered if the following criteria is met:

Doctors Certificate: Provide a doctor’s certificate dated between the dates above specifically stating the athletes inability to compete on the event date.

Important Note: The note must be from a doctor. A note from a chemist, physio, massage therapist, chiropractor or similar does not suffice.

Send an Email: Send an email to info@in2adventure.com.au with the Subject ‘50% Credit Due to Illness’
Information: Please include the following information:
1. A copy of your entry confirmation email;
2. A copy of the Doctors Certificate as outlined above.
50% Credit: If all of the above criteria are met, (ie dates are relevant, and all information has been included in the request), a 50% credit will be issued via email after the event, within three weeks.

Important Note: Unfortunately, if the request is outside of the dates outlined, or the relevant information is not included, the request will not be able to be actioned and no response will be able to be sent. Please be sure to include all of the relevant information required when sending a request.

Frequently Asked Questions

Why Have Compulsory Equipment?

As Event Organisers we are often asked why ‘Compulsory Equipment’ is included as part of some of our races. The simple answer to this question is that it’s about keeping participants safe, which is the number one priority in any decision making related to our events.

Compulsory Equipment lists are developed by the event team and experts in the area based on a number of factors. These include, but are not limited to:

The general weather conditions in the area;
Duration and distance of the course;
Technical difficulty of the course;
Event terrain;
The remoteness of the event course;
Time to emergency response;
Time to hospital/medical services;
Expected participants skill level; and
Weather conditions on the day.

Compulsory equipment lists are developed based on what we believe is the minimum to keep our participants safe and well if they are delayed for any reason during the event.

Most times compulsory equipment won’t be needed during an event, however in the case where participants may find themselves injured, immobilised or exhausted, especially in poor weather conditions, then the compulsory equipment will aid survival until rescue can be actioned.

We are often asked why participants do not have the option to just take the gear that they think they require, and in an ideal world, this would be great, however, we don’t live in a world where we are able to know every person’s skills, knowledge and experience and their capacity to know and understand what the potential dangers could be.

Instead, we choose to use the experience, knowledge and expertise of those who are highly qualified in this area and have extensive knowledge of the local conditions to guide this decision making.

Another important aspect of an event is ensuring that it is fair for everyone participating. A compulsory equipment list means that each person is carrying the same gear as every other participant and that is why random gear checks are often carried out during events to ensure that the participant has everything they need to stay safe and that everyone is taking part in the spirit of the event.

How Old Do I Have To Be To Race?

The minimum ages for each race distance are shown on the Entry Tab.

Ages for entry and race categories are calculated as of the 31st December each summer (middle of the race season).

Can I Enter On The Day?

If you miss the entry closure at 5pm Wednesday prior to the event, late online entries are open until 30 minutes before the close of registration on the day.

Late entries are accepted online only.

View Full Late Online Entry Information on the Entry Tab.

Do I Need A Licence To Race?

No licence or club membership is required to take part in this event.

Do I Need A Support Crew?

No! A support crew is not allowed for Half Marathon competitors and is not necessary or required for Ultra competitors.

We do however recommend bringing the whole family along to cheer you on and enjoy what the area has to offer.

Can I Carry A Music Device?

Competitors are permitted to wear personal audio equipment whilst taking part in the event.

However all competitors must have one ear clear at all times so that you can hear other runners, other trail users and approaching vehicles. You must switch off music as you approach and pass Course Marshals so that you can hear any directions given to you, you must switch off music when travelling on all public roads/footpaths so you can hear approaching traffic and other users. So while you may use iPods/Music players, it is up to you to use them in a safe manner so that you remain aware of your surroundings and things happening around you at all times.

This is for safety reasons to ensure that runners can be alert to their environment and ensure it is an enjoyable experience for all involved.

What Equipment Will I Need For The Event?

Participants are required to be self-sufficient for the event.

View the Event Equipment List on the Event Details Tab.

What Happens If An Event Is Cancelled Or Rescheduled?

A decision to cancel or reschedule an event will not be made lightly, however our main focus is competitor safety and respect for the environment in which we operate. Sometimes situations outside of our control do result in this outcome.

A decision on event cancellation or rescheduling may be made on the evening before or on the day of an event.
If an event is cancelled a notice will be posted on the event website and social media channels.
Full details of applicable credits in the case of a cancellation or rescheduling can be found in the Event Refund Policy

Can I Change Or Transfer My Entry?

It is forbidden to participate in an event under another competitor’s name or to offer your entry to another participant. Transfer of entry to another competitor is not permitted. Details about changing entry details are outlined in the Event Transfer Policy

What If I Have To Withdraw From The Event?

If you are unable to make the event full details are outlined in the EVENT REFUND POLICY outlining necessary actions and follow up in the case of an applicable refund or credit.

Can I Run With A Pram Or Stroller?

Due to the nature of the trails used for the event, running with prams and/or strollers is not permitted.

Do I have to stay for presentations?

Staying for the presentations is not compulsory, however, it is a great way to finish the day and cheer on fellow competitors. If you are unable to attend the presentation you will not be eligible for random draw prizes.

Medals and prizes can only be given to the actual recipient at presentations, other persons can not collect them on behalf of the recipient.

What if I’ve won a prize or medal & can’t stay for presentations?

If a prize winner is unable to stay for the Prize Giving Ceremony they may organise for their prize and/or medallion to be posted to them by contacting the team and sending a registered post bag (no bigger than A5 size) with postage paid to the address below. Prizes and medallions must be claimed within 4 weeks of the event.

In 2 Adventure
PO Box 2003
Brookside Centre
Qld, 4053

Please Note:

Medallions usually weigh between 50-75g
Prizes are usually gift vouchers that will fit in a DL Envelope
Prizes and medallions are packed away in the event trailer post event. Some events require travel and at times the trailer may not be available to be unpacked for up to 4 weeks post an event. In some circumstances it can take up to this long for prizes and/or medallions to be distributed when participants are unable to stay for prize giving.
Random draw prizes are only applicable for those athletes in attendance at the presentation ceremony on the day.

Lost Property

Personal Equipment can sometimes be forgotton and/or dropped and left behind at an event.

If you have lost anything at the event please contact the team as soon as possible after the event as we can be packing up and clearing the site within 24/48 hours of the event finishing.

If we do have you lost property after the event has finished you can claim it by sending:

A Self Addressed,
Postage paid satchel,
Large enough to hold your property to,

In 2 Adventure
PO Box 2003
Brookside Centre
Qld, 4053

Any property not claimed within 2 weeks of the event are donated to the local trash and treasure/charity clothing.

TreX X-Triathlon

The Tomaree Trail Run Festival is part of the Port Stephens MultiSport Weekend which includes the TreX Cross Triathlon Series hosted on Saturday in Fingal Bay.

TreX is triathlon but with a new twist as we head off road for a version of the sport with heart, grit and off road action. TreX includes a Swim, Mountain Bike and Trail Run on a pre-determined, marked course and is governed by the normal rules and guidelines of a traditional triathlon. Put simply, it’s the on road version of the sport transposed into a bushland setting with mountain bikes and off road trail shoes.

The event includes Standard, Sprint, Junior, Teaser and Dirt Kids Courses as well as a Duathlon and Aquabike format, so there’s something for all comers no matter what your age or ability.

To find out more visit the website at trextriathlon.com.au