Tomaree Trail Run Festival

Athlete Registration

All athletes are required to register at Race HQ prior to the event at the allocated times.

Registration Times

Please refer to the Event Timetable for registration times

What to Bring to Registration

• A copy of your entry confirmation email (hard copy or electronic); and
• Compulsory Equipment for the equipment chec

At Registration

1. Line up in the queue as indicated by the signs at the Race HQ tent.
2. Officials will check that you have all compulsory equipment
3. Advise officials of your name
4. Check your details on the registration screen.
5. Collect your race bag.
6. Collect pins for your race number at the table near the registration desk (if required).
7. Get ready to Run!

Race Numbers

• It is a race rule that all participants must have their race number clearly visible on their front torso at all times during the event.  This is important as marshals will monitor competitors progress around the course and require to be able to view each runners number.  Non-compliance will result in penalties
• The race number can be worn on a race belt, or attached to the outermost garment on your front torso using safety pins.
• Ensure the number is safely secured.  If your number is lost on the course, please report the loss to the Race Director immediately.
• Participants are not permitted to enter the course without displaying their allocated number.
• Numbers are not to be cut, altered, disfigured, damaged, covered or obscured in any way. Penalties, disqualification and/or fines will apply in this circumstance.

Timing Ankle Bands

• Attach the timing band to your left ankle, with the chip facing outwards.  If you’re not sure please see one of our friendly marshals at Race HQ.
• Ensure the timing chip is fixed securely as it is the participants responsibility to return the timing strap on completion of the event.  If the strap is not secure or there are any issues with the velcro please report this to an event marshal before the start of the event so this can be fixed prior to the start.
• Participants agree to return the timing strap on completion of the race.  In the event where at timing chip is lost, or not returned at the end of the event a $50 replacement fee will be charged to the participants credit card

Compulsory Equipment | The Stuff you need to have

This is a self supported event and the following equipment is compulsory and must be carried by all participants.

Compulsory Equipment for all Participants

All participants are required to carry the following equipment:

• Enclosed Trail Running Shoes suitable for the trail conditions.  These must be worn at all times throughout the trail run.
• Race Number Plate worn on the front torso and attached to the outermost garment at all times.  This can be worn on a race belt (available for purchase on line or at Race HQ on the day) OR attached with pins available at Race HQ.
• Mobile phone with emergency numbers saved (Telstra Next G recommended)

Compulsory Equipment for 11.5k and Half Marathon

In addition to the items listed above participants in the 11.5k and Half Marathon Trail Run are also required to carry the following items:

• A hydration pack or water container capable of carrying a minimum of 500ml of water.
• Space Blanket
• 1 x crepe bandage (Minimum Dimensions 7.5cm Wide x 1.5m Long Unstretched).
• Whistle
• *Waterproof jacket (breathable fabric strongly recommended)
• *Long sleeve thermal top

*Participants are required to bring these items to the event.  Dependent on weather conditions, participants will be advised at race registration if these items are compulsory to be carried on the day.

Equipment Check

As Event Organisers we are often asked why ‘Compulsory Equipment’ is included as part of some of our races.  The simple answer to this question is that it’s about keeping participants safe, which we believe should be the priority in any decision making when it comes to event management. To find out more please visit FAQ Compulsory Equipment.

An equipment check will be carried out at registration.  Please bring all of the compulsory equipment with you when you register, and to the start line.  Due to safety considerations those without the necessary equipment will not be permitted to the start line.  Runners are required to carry compulsory equipment with them at all times throughout the event.

Recommended Equipment | The Stuff it’s Good to Have

It is recommended that participants bring the following:

• A hydration pack or water container capable of carrying 1 litre of water or more.
• Waterproof bag or snaplock bag for mobile phone
• Hat
• Sunglasses / Eye Protection
• Additional clothing to match the weather conditions on the day
• Warm clothes in case of bad weather, preferably layers that can be removed as the weather conditions change
• Sun Lotion
• Insect repellent
• Nutrition and hydration
• Body lubricant
• Sports injury tape
• Chairs
• Plastic bags for rubbish
• A sense of adventure!

Aid Stations

Important Note | This is a Self Sufficient Event

Participants are required to carry their own hydration and nutrition sufficient for the duration of the event.

Aid Stations, where participants can refill bottles and hydration packs are located at:

• Half Marathon: 11.5k, 17k and Finish
• 11.5k Trail Run: 8.2k and Finish
• 6k Trail Run: 2.7k and Finish

PRESENTATIONS

Presentations will take place when all, or the majority of athletes have finished the run.

Please refer to the Event Timetable for presentation times.

PRIZE MONEY

Prize money is awarded to the first 3 male and female runners to cross the line in the half marathon, irrespective of categories, as shown in the table below.

PRIZES AND MEDALS

Finishers medals are awarded to all participants in each course who successfully complete the full course.

Participants must be present in person to collect category prizes and/or spot prizes, no medals or prizes will be given to other persons in the recipients absence.

Athlete Services

Full details coming soon.

Course & Safety Brief

The Course & Safety Brief will take place at Race HQ.  For safety reasons all participants are required to attend the briefing with all equipment ready to start the event.  The brief will cover all the information you need to ensure a safe and enjoyable race as well as important information about the course and any changes on the day.

The event will start soon after the Safety Brief is finished.

Event Start

After the safety brief there will be a short 200m walk to the start line in Tomaree National Park.  The event will commence with a mass start from the start point.  Please follow the instructions of the Race Director at the Start Brief.

Event Finish

All courses will finish at Fingal Bay Foreshore Reserve after a short run up Fingal Beach.

Race Rules

A good and fair race always includes a few rules and to ensure you can enjoy your race it’s a good idea to have a read of the race rules BEFORE the start of the event.

These rules will be applied by the Race Director and ignorance is not an excuse that can be accepted.

• View Race Rules

Safety & First Aid

Your safety is a key consideration; however, trail running events do involve risk.  Dedicated first aiders are on hand at Race HQ and on the course to assist where necessary.

3 Safety Rules

1. Stop and assist any competitor that is in need of emergency assistance.
2. Report any incident to the next available marshal or emergency radio point on the course.
3. Compete within your abilities.

On the course there are a number of things you can do to assist yourselves and fellow competitors:

• Slow down in steep or technically challenging areas.
• Run on the left hand side of tracks.
• Compete within your limits.
• Let common sense and courtesy prevail.  We want to see you safe and sound at the end of the event.

First Aid

First Aid will be located at Race HQ and at manned check points on the course.  This will be identified at the safety briefing.

Check Points

There are check points on the course, staffed by First Aid Qualified team members. These are marked on the course map at HQ.

Emergency Evacuation

In the event of fire or other emergency, follow instructions from event officials.  On the course marshals will direct you back to the Evacuation Meeting Point at HQ.  Please follow instructions from Emergency Personnel and/or event officials.

YOUR SAFETY IS OUR CONCERN AND YOUR RESPONSIBILITY

Insurance

In2Adventure has public liability insurance. This DOES NOT cover you as a participant.  If you fall over or hurt yourself, there is no accident cover for you.  In2Adventure strongly recommends that each participant has their own personal accident insurance. Each participant has been required to read & accept the RELEASE & INDEMNITY WAIVER when registering online.

Unsolicited Promotion

Our event partners have been extremely generous in supporting this event so we can all enjoy the sport we love.  We reciprocate that support and therefore no signage, flyers, promotional banners, promotional tents, branded vehicles, sales, service or trade displays are permitted to be set up within the Race HQ or car parking areas without written authorisation from the event directors.

Please be respectful of this to avoid being asked to remove tents etc.

Please see the ‘Event Promotion Policy’ displayed on the Policy page.

Environment

In2Adventure is committed to maintaining a minimal impact policy that will protect the environment and enable us as individual members of the general public and members of the outdoor community to continue to enjoy the vast natural environment that is Australia’s backyard.  Therefore we ask that competitors read and agree to abide by the Bush Code outlined in our Environmental Policy and ensure that no rubbish, gel packets or wrappers are dropped on the course during the event.