Tomaree Trail Run Festival
Fingal Bay
Fingal Bay, Port Stephens, NSW
Tomaree Trail Run Festival
Join us for some of the most scenic and challenging trail run courses found anywhere in Australia.
Events Include:
- Half Marathon | 21k
- 11.5k
- 6k
- + FREE Kids Mud Rats Run
The Tomaree Trail Run Festival is hosted in conjunction with the TreX Cross Triathlon Series which together make up an action packed weekend of off road events for the entire family.
Taking in some of the most spectacular coastal, beach and bushland trails this trail run festival is set to delight, challenge and inspire trail runners of all ages and abilities.
Based in Fingal Bay the courses challenge runners with a diverse array of terrain and scenery, from the beauty of Tomaree National Park, to the expansive coastal views from the Tomaree coastal trail, to the challenge of the Samurai Dunes, to a rocky coastal section to the awe inspiring white sandy beaches of Fingal Bay, this course offers every type of trail run experience in the one spectacular and iconic location.
So whether your a hardcore trail runner, a weekend warrior, someone who just loves getting in 2 the outdoors, or a family and kids, there’s something for everyone at Trail Run Australia Tomaree.
Venue
Event Hub
Catering
Catering at the Event Hub
Fingal Bay foreshore reserve boasts cafes & kiosk for drinks, coffees and meals.
Find out more at portstephen.org.au
Facilities
Facilities at Fingal Bay Foreshore
Fingal Bay Foreshore Reserve and Fingal Beach is a scenic location. The foreshore reserve has a large children’s playground, beach pedestrian access and car parking. There is a dog off-leash exercise area within the reserve. Please note that dogs are prohibited on the beach.
Facilities include
- Kiosk / Cafe
- Public amenities & showers including disabled amenities
- Car Parking
- Playground
- Outdoor exercise equipment
- BBQs
- Picnic seating
- Beach access and access to the Fingal Bay Surf Club
- Dog off-leash exercise area
- Boat Ramp
Parking
Event Parking
There is ample parking located near Race HQ including:
- The Surf Life Saving Club car park;
- On Marine Drive; and
- In the overflow parking area located at Fingal Bay Oval.
Please follow signage on arrival.
Pets
Pets at Fingal Bay
Pets are permitted on a lead in the grassed area along the Fingal Bay foreshore and there is a dog off-leash exercise area within the reserve.
Please note that dogs are prohibited on the beach.
Event Details
Registration
Athlete Registration
All athletes are required to register at Race HQ prior to the event at the allocated times.
Registration Times
Please refer to the Event Timetable for registration times
What to Bring to Registration
- A copy of your entry confirmation email (hard copy or electronic); and
- Compulsory Equipment for the equipment chec
At Registration
- Line up in the queue as indicated by the signs at the Race HQ tent.
- Officials will check that you have all compulsory equipment
- Advise officials of your name
- Check your details on the registration screen.
- Collect your race bag.
- Collect pins for your race number at the table near the registration desk (if required).
- Get ready to Run!
Race Numbers
- It is a race rule that all participants must have their race number clearly visible on their front torso at all times during the event. This is important as marshals will monitor competitors progress around the course and require to be able to view each runners number. Non-compliance will result in penalties
- The race number can be worn on a race belt, or attached to the outermost garment on your front torso using safety pins.
- Ensure the number is safely secured. If your number is lost on the course, please report the loss to the Race Director immediately.
- Participants are not permitted to enter the course without displaying their allocated number.
- Numbers are not to be cut, altered, disfigured, damaged, covered or obscured in any way. Penalties, disqualification and/or fines will apply in this circumstance.
Timing Ankle Bands
- Attach the timing band to your left ankle, with the chip facing outwards. If you’re not sure please see one of our friendly marshals at Race HQ.
- Ensure the timing chip is fixed securely as it is the participants responsibility to return the timing strap on completion of the event. If the strap is not secure or there are any issues with the velcro please report this to an event marshal before the start of the event so this can be fixed prior to the start.
- Participants agree to return the timing strap on completion of the race. In the event where at timing chip is lost, or not returned at the end of the event a $50 replacement fee will be charged to the participants credit card
Equipment
Compulsory Equipment | The Stuff you need to have
This is a self supported event and the following equipment is compulsory and must be carried by all participants.
Compulsory Equipment for all Participants
All participants are required to carry the following equipment:
- Enclosed Trail Running Shoes suitable for the trail conditions. These must be worn at all times throughout the trail run.
- Race Number Plate worn on the front torso and attached to the outermost garment at all times. This can be worn on a race belt (available for purchase on line or at Race HQ on the day) OR attached with pins available at Race HQ.
- Mobile phone with emergency numbers saved (Telstra Next G recommended)
Compulsory Equipment for 11.5k and Half Marathon
In addition to the items listed above participants in the 11.5k and Half Marathon Trail Run are also required to carry the following items:
- A hydration pack or water container capable of carrying a minimum of 500ml of water.
- Space Blanket
- 1 x crepe bandage (Minimum Dimensions 7.5cm Wide x 2.3m Long Unstretched).
- Whistle
- *Waterproof jacket (breathable fabric strongly recommended)
- *Long sleeve thermal top
*Participants are required to bring these items to the event. Dependent on weather conditions, participants will be advised at race registration if these items are compulsory to be carried on the day.
Equipment Check
As Event Organisers we are often asked why ‘Compulsory Equipment’ is included as part of some of our races. The simple answer to this question is that it’s about keeping participants safe, which we believe should be the priority in any decision making when it comes to event management. To find out more please visit FAQ Compulsory Equipment.
An equipment check will be carried out at registration. Please bring all of the compulsory equipment with you when you register, and to the start line. Due to safety considerations those without the necessary equipment will not be permitted to the start line. Runners are required to carry compulsory equipment with them at all times throughout the event.
Recommended Equipment | The Stuff it’s Good to Have
It is recommended that participants bring the following:
- A hydration pack or water container capable of carrying 1 litre of water or more.
- Waterproof bag or snaplock bag for mobile phone
- Hat
- Sunglasses / Eye Protection
- Additional clothing to match the weather conditions on the day
- Warm clothes in case of bad weather, preferably layers that can be removed as the weather conditions change
- Sun Lotion
- Insect repellent
- Nutrition and hydration
- Body lubricant
- Sports injury tape
- Chairs
- Plastic bags for rubbish
- A sense of adventure!
Aid Stations
Important Note | This is a Self Sufficient Event
Participants are required to carry their own hydration and nutrition sufficient for the duration of the event.
Aid Stations, where participants can refill bottles and hydration packs are located at:
- Half Marathon: 11.5k, 17k and Finish
- 11.5k Trail Run: 8.2k and Finish
- 6k Trail Run: 2.7k and Finish
Presentations
Presentations
Presentations will take place when all, or the majority of athletes have finished the run.
Please refer to the Event Timetable for presentation times.
Athlete Services
Athlete Services
Full details coming soon.
Start & Finish
Course & Safety Brief
The Course & Safety Brief will take place at Race HQ. For safety reasons all participants are required to attend the briefing with all equipment ready to start the event. The brief will cover all the information you need to ensure a safe and enjoyable race as well as important information about the course and any changes on the day.
The event will start soon after the Safety Brief is finished.
Event Start
After the safety brief there will be a short 200m walk to the start line in Tomaree National Park. The event will commence with a mass start from the start point. Please follow the instructions of the Race Director at the Start Brief.
Event Finish
All courses will finish at Fingal Bay Foreshore Reserve after a short run up Fingal Beach.
Race Rules
Race Rules
A good and fair race always includes a few rules and to ensure you can enjoy your race it’s a good idea to have a read of the race ri;es BEFORE the start of the event.
These rules will be applied by the Race Director and ignorance is not an excuse that can be accepted.
Safety
Safety & First Aid
Your safety is a key consideration; however, trail running events do involve risk. Dedicated first aiders are on hand at Race HQ and on the course to assist where necessary.
3 Safety Rules
- Stop and assist any competitor that is in need of emergency assistance.
- Report any incident to the next available marshal or emergency radio point on the course.
- Compete within your abilities.
On the course there are a number of things you can do to assist yourselves and fellow competitors:
- Slow down in steep or technically challenging areas.
- Run on the left hand side of tracks.
- Compete within your limits.
- Let common sense and courtesy prevail. We want to see you safe and sound at the end of the event.
First Aid
First Aid will be located at Race HQ and at manned check points on the course. This will be identified at the safety briefing.
Check Points
There are check points on the course, staffed by First Aid Qualified team members. These are marked on the course map at HQ.
Emergency Evacuation
In the event of fire or other emergency, follow instructions from event officials. On the course marshals will direct you back to the Evacuation Meeting Point at HQ. Please follow instructions from Emergency Personnel and/or event officials.
Other
Insurance
In2Adventure has public liability insurance. This DOES NOT cover you as a participant. If you fall over or hurt yourself, there is no accident cover for you. In2Adventure strongly recommends that each participant has their own personal accident insurance. Each participant has been required to read & accept the RELEASE & INDEMNITY WAIVER when registering online.
Unsolicited Promotion
Our event partners have been extremely generous in supporting this event so we can all enjoy the sport we love. We reciprocate that support and therefore no signage, flyers, promotional banners, promotional tents, branded vehicles, sales, service or trade displays are permitted to be set up within the Race HQ or car parking areas without written authorisation from the event directors.
Please be respectful of this to avoid being asked to remove tents etc.
Please see the ‘Event Promotion Policy’ displayed on the Policy page.
Environment
In2Adventure is committed to maintaining a minimal impact policy that will protect the environment and enable us as individual members of the general public and members of the outdoor community to continue to enjoy the vast natural environment that is Australia’s backyard. Therefore we ask that competitors read and agree to abide by the Bush Code and Mountain Bike Code outlined on in our Environmental Policy and ensure that no rubbish, gel packets or wrappers are dropped on the course during the event.
Course
Half Marathon
Half Marathon Trail Run
1 x 21km lap
Taking in some of the most spectacular coastal, beach and bushland trails this half marathon course is set to delight, challenge and inspire trail runners of all ages and abilities.
Based in Fingal Bay the course challenges runners with a diverse array of terrain and scenery, from the beauty of Tomaree National Park, to the expansive coastal views from the Tomaree coastal trail, to the challenge of the Samurai Dunes, to a rocky coastal section to the awe inspiring white sandy beaches of Fingal Bay, this course offers every type of trail run experience in the one spectacular and iconic location.
11.5km
11.5k Trail Run
1 x 11.5k lap
Taking in some of the most spectacular coastal, beach and bushland trails this 11.5k course is set to delight, challenge and inspire trail runners of all ages and abilities.
Based in Fingal Bay the course challenges runners with a diverse array of terrain and scenery, from the beauty of Tomaree National Park, to the expansive coastal views from the Tomaree coastal trail, to a rocky coastal section to the awe inspiring white sandy beaches of Fingal Bay, this course offers every type of trail run experience in the one spectacular and iconic location.
6km
6k Trail Run
1 x 6km lap
Taking in some of the most spectacular coastal, beach and bushland trails this 6k trail run course is set to delight, challenge and inspire trail runners of all ages and abilities.
Based in Fingal Bay the course challenges runners with a diverse array of terrain and scenery, from the beauty of Tomaree National Park, to the expansive coastal views from the Tomaree coastal trail, to a rocky coastal section to the awe inspiring white sandy beaches of Fingal Bay, this course offers every type of trail run experience in the one spectacular and iconic location.
Kids Events
Free Kids Mud Rats Run
This is a free, fun, non-competitive event for our youngest champions of tomorrow. The run is an approx 500m course that takes runners along Fingal beach and around Fingal Bay Foreshore Reserve before finishing at Race HQ to the cheers of the crowd.
Being a non-competitive event parents/guardians are more than welcome to accompany runners on the course.
Registration
Although this is a free event, parents/guardians are required to register and sign the waiver and release at registration prior to the event. Each mud rat will receive a tag to wear during the run.
Please see the Event Timetable for registration times.
Aid Stations|Support Crews
Aid Stations
Important Note | This is a Self Sufficient Event
This is a self sufficient event and therefore no support crews are required or permitted. Participants are required to carry their own hydration and nutrition sufficient for the duration of the race.
Aid Stations, where participants can refill bottles and hydration packs with water are located at:
- Half Marathon: 11.5k, 17k and Finish
- 11.5k Trail Run: 8.2k and Finish
- 6k Trail Run: 2.7k and Finish
Course Closure
Course Closure
At In2Adventure we don’t usually have cut off times and wherever possible make every effort to enable competitors to finish the event. The only exception to this is:
- To continue in the event poses a risk to the participants safety;
- There is not sufficient daylight hours to enable the participant to finish safely;
- Permit times do not permit an extension of the event times; or
- Logistics and staffing do not allow this.
With that in mind, it is however expected that entrants will have trained to be able to run the majority of the event. Expected latest finish times for this event are:
- Half Marathon | 3:20
- 11.5k | 2:00
- 6k | 1:00
We focus very much on ‘participation’ which is one of our key corporate principles and within reason make every effort to allow each participant to finish where it is practical.
Signage
Course Signage
The trail run course is signed with red and white In2Adventure arrows, cones and tape. Follow the course as indicated by the signage. It is important to note that the course will also be marked for the TreX Cross Triathlon so please ensure to follow the trail run signage.
In locations where the courses take different routes, A3 signs will be in place indicating the course ie Half, 11.5k, 6k etc
Marshals will be in place at strategic points throughout the course, however ultimately it is up to each competitor to know and follow the correct course route.
Timetable
| 7:30am | REGISTRATION 1 OPEN | All Events |
| 8:00am | Late Online Entries Closed | Half Marathon |
| 8:30am | REGISTRATION 1 CLOSED | Half Marathon |
| 8:45am | COURSE BRIEF | Half Marathon – Compulsory for all athletes |
| 9:00am | START | Half Marathon |
| 9:00am | Late Online Entries Closed | 11.5k & 6k |
| 9:30am | REGISTRATION 2 CLOSED | 11.5k & 6k |
| 9:45am | COURSE BRIEF | 11.5k & 6k – Compulsory for all athletes |
| 10:00am | START | 11.5k |
| 10:15am | START | 6k |
| *12:15 | START | Kids Mud Rats |
| *12:30pm | PRESENTATIONS | Trail Run Australia & Dirt Master Titles |
| * Estimated Times Only. Please listen for announcements at Race HQ |
Travelling to Port Stephens
Getting Here
Getting Here
Port Stephens is located just two hours north of Sydney.
Travelling to Port Stephens
For directions please follow the links below
- Sydney: approx 2hrs 45mins drive or 45min flight
- Brisbane: approx 9hrs Drive or 1hr 15min flight
- Newcastle: approx 1hr drive
Race HQ
Race HQ is located at:
Fingal Bay Foreshore Reserve
3 Marine Drive
Fingal Bay, Port Stephens,
NSW, 2315
Accommodation
ACCOMMODATION IN PORT STEPHENS
The Tomaree Peninsula is one of the best known features of Port Stephens.
It is a naturally beautiful area that takes in the Stockton Beach Sand Dunes, open surf beaches, large areas of National Park and the inland waterways and bays of the Port. There is huge range of holiday accommodation scattered around the Tomaree Peninsula and no matter where you stay, all beaches, bay, shops and attractions are within an easy driving distance from each other.
For more information and to book your accommodation in Port Stephens go to portstephens.org.au
Car Hire
Car Hire
For rental car information from Newcastle Airport visit newcastleairport.com.au
Flights
Flights
Newcastle Airport hosts flights to and from Melbourne, Canberra, Brisbane, Sydney, Gold Coast, Ballina and a host of regional NSW destinations.
For more information on Newcastle Airport call +61 2 4928 9800 or visit www.newcastleairport.com.au
Rail & Coach
Rail
TrainLink provides services in and out of Newcastle from all over New South Wales. Phone 131 500 or visit www.nswtrainlink.info
Coach
Port Stephens Coaches depart daily from Sydney via Chatswood, Pymble, Hornsby and Raymond Terrace to Port Stephens (including Soldiers Point, Nelson Bay, Shoal Bay and Fingal Bay). Phone 1800 045 949 or visit www.pscoaches.com.au
Visit Port Stephens
Things To Do
Things To Do
Port Stephens is just two hours north of Sydney and offers an endless array of things to do and places to stay. Enjoy lazy mornings and long lunches or adventurous, fun-filled days on land or water. Port Stephens is also a great base for exploring the Hunter… only an hour’s drive from the Hunter Vineyards or Newcastle and not much further to the Dungog, Barrington Tops region of the Upper Hunter.
Port Stephens is not a town or city in its own right but an area of natural beauty and incredible diversity. From the rural farming land of the Raymond Terrace, Seaham and Hinton through to the Tomaree Peninsula and everywhere in between, Port Stephens is one of natures jewels.
Apart from discovering all the awesome natural beauty of Port Stephens during the Tomaree Trail Run Festival, there are so many things to see and do during your visit including dolphin and whale cruises, 4WD Sand Dune tours, camel and horse riding, sand boarding, surfing, sailing and kayaking plus a whole lot more.
To plan your stay go to portstephens.org.au
Visitor Centres
Visitor Centres
Allow the trained staff at Port Stephens Visitor Information and Booking Centres to assist in planning your time at the Tomaree Trail Run Festival.
Services include reservations and sales for accommodation, tours, cruises and transfers, plus theme park ticket sales, event information and general enquiries.
Call toll free on 1800 808 900 OR International +61 2 49806900.
Port Stephens Visitor Information & Booking Centre
Address: 60 Victoria Parade, Nelson Bay NSW 2315
T: 1800 808 900
E: [email protected]
Visitor Guide
Port Stephens Visitor Guide
If you love sparkling waterways, pristine beaches, whales, dolphins, bushwalking, cycling, kayaking, sailing, golf, cafes, parasailing, fine dining, shopping, fresh produce, wineries, breweries, sliding down sand dunes, quad-biking, horse riding, waterfront dining, spectacular sunsets and friendly people…. then you’re going to love Port Stephens!
If that is not enough inspiration or motivation, then you need to check out the official Port Stephens Visitors Guide. It will provide you with the what, where, when, and how of Port Stephens along with all of the contacts, maps and information you need to book accommodation, activities, transport and restaurants.
Be prepared to be relaxed, exhilarated, enchanted and amazed when you visit Port Stephens on the NSW ‘awesome coast’…
Climate
Climate
The climate in Port Stephens is generally mild and very comfortable.
Spring (September – November) offers sunny days followed by mild warmer evenings. September is the perfect time to enjoy cycling, walking and the National Parks. The temperatures ranges between 13-25°C.
To find out more go to portstephens.org.au
Food & Wine
Dining in Port Stephens
Port Stephens renowned for its seafood, so it’s the perfect place for a serving of freshly-cooked fish and chips; well-deserved after an ocean swim. Whether it’s local oysters, fresh-caught bream, or succulent prawns, you’re in for a treat, and with bonus sea views. There are plenty of cuisines on offer, from simple cafe fare, to Italian food, to bistro-style menus, this holiday haven has them all.
Other than seafood you are still spoiled for choice with all manner of dining to suit all tastes.
Find out more at portstephen.org.au
Entry Information
Entry Fees
Entry Fees
Full details coming soon
Categories & Minimum Age
Categories
Full details coming soon
Minimum Age
Half Marathon Trail Run: 16 years of age on 31 Dec, 2018
11.5k Trail Run: 14 years of age on 31 Dec, 2018
6k Trail Run: 10 years of age on 31 Dec, 2018
Kids Mud Rats: any age
How To Enter
How To Enter
All entries are via secure online entry system provided by eWay. Payment is by Visa, Mastercard or American Express.
Late Online Entries
Important Note: All late entries are required to be completed ONLINE using phone, device or computer.
Where an event is not fully subscribed by close of entries at 5pm on Wednesday, late online entries will be made available on Thursday morning.
Late Online Entries may be submitted after close of entries and up until half an hour before the close of event registration.
Late Online Entries incur an additional $30 administration fee. All late entries must be completed online, manual entries are not available at event registration. Please enter using your phone, device or computer prior to the Late Entry Close Time.
How to Submit a Late Online Entry
- Enter & Pay Online up until half an hour before the close of registration Enter Here
- Bring a copy of your In2Adventure Order Email to registration. Please note: race packs can only be collected with proof of entry.
- Join the ‘Late Entry’ Queue at Race HQ, show your entry invoice and collect your race pack
Discounts
Family & Student Discounts
Every effort has been made to keep entry costs to an absolute minimum, however we are keen to encourage families to be involved and we do understand that entries for a large family can add up and that entries as a student can be challenging.
Family Discounts
If you are a family unit, and members of your family are looking at taking part, then email us at [email protected] PRIOR TO ENTERING with the following details:
- Your name, telephone number & email address; and
- The names of those in your family who will be taking part, and the events they will be entering.
We will consider each request on an individual basis and send a email in response.
Student Discount 10%
If you are a student please email us at [email protected] PRIOR TO ENTERING with the following details:
- Your name, telephone number & email address; and
- A scanned copy or photo of your student identity card
We will consider each request on an individual basis and send an email in response.
Important Information about Family & Student Discounts
- For family discounts, entries must be for members of one family unit. Groups of friends are not eligible.
- Sending an email does not guarantee a discount. A family/student discount will be offered only at the discretion of the Event Managers.
- Discounts will only be considered prior to entries being received. Discounts cannot be backdated and no refunds will be given as a result of a Family/Student Discount.
- Family entries must be made on the same order.
- If a discount is offered and the entry does not match the details in the email request In2Adventure reserve the right, without prior notice, to debit the difference in entry fees from the credit card listed on the entry.
Merchandise
Full details coming soon
TreX X-Triathlon
The Tomaree Trail Run Festival is part of the Port Stephens MultiSport Weekend which includes the TreX Cross Triathlon Series hosted on Saturday in Fingal Bay.
TreX is triathlon but with a new twist as we head off road for a version of the sport with heart, grit and off road action. TreX includes a Swim, Mountain Bike and Trail Run on a pre-determined, marked course and is governed by the normal rules and guidelines of a traditional triathlon. Put simply, it’s the on road version of the sport transposed into a bushland setting with mountain bikes and off road trail shoes.
The event includes Standard, Sprint, Junior, Teaser and Dirt Kids Courses as well as a Duathlon and Aquabike format, so there’s something for all comers no matter what your age or ability.
To find out more visit the website at trextriathlon.com.au
